Pre-Employment Application

Executive Administrative Assistant - Part-Time
Dayton, OH  45417



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Executive Administrative Assistant – Part-Time

Acculube, a lubricant and metalworking fluids distributor seeks a part-time Executive Administrative Assistant for the CEO/President and Vice President.  The ideal candidate will have prior experience as an Executive Assistant with an obsession for keeping things on track and organized as well as having an attention to detail.

QUALIFICATION
The right person will be independent, bright, self-starter, and willing to take direction. We are looking for someone who is mature, driven, positive and reliable with excellent organization, verbal and written communication skills. Strong attention to detail, deadlines, follow-through and confidentiality is mandatory.
  • Must be knowledgeable of MS Word, Excel, PowerPoint
  • Marketing and/or Human Resource/Payroll  background helpful but not required.
JOB DESCRIPTION
We are looking for a highly organized, self-motivated person with the unique skills to assist at the executive level.  Tasks will be but are not limited to:
  • Organizing and filing of daily confidential records and paperwork
  • Notes / Dictation
  • Data Entry / Spreadsheets
  • Payroll
  • Manage and schedule V.P.  calendar
  • Perform special projects as assigned by Leadership team
  • Booking travel arrangements for V.P.
The position is part-time (Approx. 15 to 20 hours per week Monday-Friday).
Time and hours per day working is negotiable.
Pay schedule based upon experience; negotiable.


Please complete the following information.  Then press the "Submit Application" button at the bottom. You may attach a resume at the bottom of the page. We recommend that you attach an MS-Word document. You have 45 minutes to complete the application.

Title: Mr. Ms.
First Name: (required)
Last Name: (required)
Street Address: (required)
 
City: (required)
State/Prov: (required)
Zip/Postal Code: (required)
Home Phone: (required)
Cell Phone:
Work Phone:
E-mail Address:

We may contact qualified applicants by phone. What is the best time to contact you? (Choose one)
8:30am - 11:30am
11:30am - 2:30pm
2:30pm - 5:30pm

Which phone number should we use first?
Home
Cell
Work

Education
High School
Some College
College Graduate
Some Graduate School
Advanced Degree

Provide the name of the institution from which you received your highest degree

How many TOTAL years of experience do you have as an Executive Administrative Assistant?
0 - 2 years
3 - 5 years
6 - 10 years
10+ years

What level of staff have you supported in previous experience?
General
Middle Management
Upper Management
Executive

Please check all the software products that you have used in previous jobs.
MS Word
MS Excel
MS PowerPoint
Internet Research Tools

Please rate your MS Word proficiency.
Beginner - fonts & bullet points
Intermediate - format tabs & tables
Advanced - mail merge letters and labels
Expert - all formatting functions

Please rate your MS Excel proficiency
Beginner - insert & format cells
Intermediate - bullets & tabs
Advanced - tables & mail merges
Expert - macros & all advanced functions

How many words per minute do you type?


The executive you support needs to cancel his appointment with a client for tomorrow. He has asked you to write an email explaining this situation to the client. Construct the body of such a message below.

Explain your experience with Human Resource position? If applicable.

Explan your experience in handling payroll functions. If applicable.

Where did you learn about this open position? (Indicate the website, job board, referring individual or newspaper.)


Provide two references (no family members):
Name Phone Number Relation

Provide us with your recent employment history:
Employer Job Title From: To:
Employer Job Title From: To:
Employer Job Title From: To:

On what date can you start?
(required)

You may attach your resume to this application here. Please note that we can only accept a maximum size of 100 KB in Microsoft Word, Adobe Acrobat PDF (.pdf), Plain Text (.txt) and RichText (.rtf) formats for your resume. All other files will be rejected. If you are applying using an iPhone or iPad, you will be unable to upload your resume.


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